PROJECT MANAGEMENT
We provide the day-to-day management and
administration of major projects. We coordinate the time, equipment, money,
tasks and people for the final design, contracting, and construction – to help
assure cost and schedule commitments are achieved. We facilitate open
communication among all parties, help avoid adversarial interactions, promote a
sense of trust and teamwork – to see that the project is completed at the lowest
possible cost and highest degree of quality and workmanship consistent with the
project plans and specifications.
Primary responsibilities:
• Evaluate the design
• Monitor cost and schedule
• Review requested changes
• Conduct weekly project status meetings
• Review invoices for payment
• Report progress
Specific Tasks:
Document Review
Familiarization with the
enabling documents, designs, rules, guidelines, standards, meeting
minutes,
contracts, etc. to understand the current operations, requirements and
constraints.
Project Familiarization
Learn about the property in general and the project in detail. Talk with each director, the manager, architect, and others involved.
Pre-Construction
Assure design, scope of
work, budgets, contracts and schedule are all ready before construction
begins. Review Design Documents and Construction Documents whenever
design details or specifications adversely affect the constructability,
schedule, or cost. Prepare bidding documents and contracts between the
Owner and Contractor(s). Assist in obtaining building permits. Assist
Owner in review of bids and advise the Owner on suitability of the
general contractor, subcontractor and
supplier candidates. Assist Owner in obtaining information and filing
documents required by governmental authorities having jurisdiction over
the project.
Construction Administration
Assure the project is
completed to specification, within budget, and on schedule. Assist in
administration of the construction contracts in cooperation with the
Architect to manage the project in accordance with the latest approved
estimate of construction cost, the project schedule, and the Contract
Documents. Conduct progress meetings to discuss such matters as
progress, procedures and scheduling. Assist Owner to obtain satisfactory
performance from each of the contractors and subcontractors. Recommend
courses of action to the Owner when requirements of a Contract are not
being fulfilled. Audit records on authorized contract work performed,
allowances, unit costs, or any other methods requiring accounting
review, if necessary. Review Applications for Payment and make
recommendations to Owner and Architect regarding their acceptance and
approval for payment. Determine in general that the work of the
Contractor is being performed in accordance
with the Contract. Recommend to the Architect and Owner, rejection of
any work, which does not conform to the Contract Documents. Review the
evaluation and documentation of claims. Advise the Architect in issuance
of Certificate of Substantial Completion and in preparation of a list of
incomplete or unsatisfactory items to be corrected by the Contractor.
On-Site Monitoring
Assure construction is proceeding appropriately and within quality control limits. Visit the construction site to determine if work is progressing on schedule. Monitor problems and changes and their impact on the project budget. Observe construction to determine if it is proceeding according to the drawings and specifications. Initiate corrective action as appropriate.
Change Control
Manage construction contract changes. Facilitate a Change Control Board to review requests for design and/or construction contract changes to assure overall goals are met. Negotiate Change Orders. Integrate approved changes into cost and schedule commitments.
Progress Reporting
Provide brief weekly telephone status reports to the President or his designated representative outlining progress achieved during the previous week and plans for the coming week. Prepare monthly written reports to the Board of Directors outlining project status, future plans and impediments identified. Prepare a written Final Report to document the entire project.
The typical distribution of the manager's time can be seen from this chart:
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